Advising

New Tools as of FA 14: myHilltop (Banner) and Degree Works

We have a new registration and data system called myHilltop from the folks at Banner. It replaces EdWeb. We will also use Degree Works, a degree-tracking application.

NB: You can’t register from Degree Works (that’s what myHilltop/Banner does), but you can monitor your progress and make informed plans.

Degree Works Training Manual for Students

The Registrar has prepared a Degree Works training manual for students. Please download it, read it, and keep it handy.

Preparing for Advising Appointment

I want our advising time together to be productive and I want to clear you to register (by giving you a PIN code to use in myHilltop) without delays. For those things to happen, you must prepare for your advising appointment. Please follow these steps so that I can clear you to register:

Step 1: Schedule Appointment. Schedule an appointment with me online. We will meet in my office (Sorin 101).

Step 2: Read advice from School of Humanities. Read the School of Humanities Advising page, including the FAQs.

Step 3: Monitor Progress in Degree Works. In Degree Works, start with the Student View Audit (on page 8 of the manual). The green boxes and red boxes will show you which courses you need to complete in which areas. For courses you still need (those with red boxes next to them) there should be a hyperlink to the current course catalog, making it easier for you to determine whether there is a course offering and time that fit with your plans for the upcoming semester.

Remember that you can’t register from Degree Works (registration is via myHilltop) but you can preview courses and monitor your progress toward the degree. You can also skip to the Registration Checklist Audit (page 12 of the manual). This will show you only the classes you need to complete. Degree Works’ “What If” function (page 14 of manual) allows you to preview what will happen if you want to change your concentration in the major or add a minor. The Look Ahead function (page 16) will let you plug in courses you want to take and then show you how they can be applied to your degree plan.

Step 4: Create Blank Plan. Once you are done playing in Degree Works, you need to create a Blank Plan (page 17). (There is also the option to create a plan from templates, which you can also do—see page 34). The Blank Plan will let you preview the courses you want to take for the upcoming semesters, and this is what you and I will review during your advising session. Aim for a balance of general education, elective, and major courses. The Plan needs the CRN numbers identifying the particular courses.

When you save this Blank Plan, name it whatever you’d like, but something that will keep us focused—Spring 2017 Graduation date, for example.

As you’ll read in the manual, building a Blank Plan will allow you to pull and drop in the courses that are still needed (from the audit you ran above) into the desired semester.

The Blank Plan has an option for you to add any study abroad experiences you might want to participate in, so be sure and add those if applicable. If you are interested in study-abroad opportunities, please contact the Office of International Education in Moody Hall for deadlines, requirements, and prep work. The Office of International Education’s web page maintains a list of Frequently Asked Questions. I am not the best person to ask about study abroad since that is specialized information that changes all the time and has a whole office of people devoted to it.

Step 5: Save Blank Plan. Remember to save your Blank Plan.

Step 6: Run Audit. After you have created your Blank Plan, run an Audit (page 32). This will show you how the proposed courses will be applied to your degree.

Step 7: Bring Plan to our meeting in Sorin 101. Hard copy is best since the wireless in Sorin Hall is unreliable.

Taking Courses Off-Campus

If you plan to take a course at ACC, please read the course equivalency guide first. You will have to complete an off-campus course approval form, which you can find here. When you complete your off-campus course, be sure to have the transcript sent to the St. Edward’s University Registrar. I’m told that you will have a much easier time getting your transcript from ACC if you request it in person.

Additionally, please be aware that SCIE 2320: Science in Perspective must be taken on-campus.